Business Operations Manager at SnapMagic

Built by electrical engineers for electrical engineers, SnapMagic removes monotony so that engineers can do their best work. SnapMagic’s electronic component data is used by over 1.5 million engineers across the world’s largest organizations. Its new AI Copilot will change the way that every engineer designs electronics. Join at www.snapmagic.com.

SnapMagic is on a mission to revolutionize the $1.3 trillion electronics industry. Our platform empowers engineers to build faster by making it easy to find and use circuit schematics and CAD models.

Our existing platform (previously known as SnapEDA) is the leading library tool for electrical engineers, helping 2 million engineers each year design products like drones, electric cars, and satellites 10x faster. We are now building SnapMagic Copilot, which is built on a proprietary dataset of over 10 million components, schematic symbols, and footprints created by SnapMagic.

As we scale aggressively, we’re building a culture of excellence, speed, and ownership — and we’re looking for a Business Operations Manager who thrives in a fast-moving environment where impact is the name of the game.

As SnapMagic's Business Operations Manager, you will have a significant impact on the company, owning the entire business operations function - from high-level strategy to tactical execution. This role is crucial for driving scalability today and into the future as we grow aggressively. In this role, you’ll not only lead business operations but you’ll also work collaboratively with all teams, including sales, marketing, partnerships, engineering and customer success.

• Oversee all financial operations including payroll (employees, contractors, commissions), budgeting, invoicing, expense management, and monthly financial flux analysis
• Prepare customer quotes and agreements in HubSpot, manage invoicing (recurring and ad hoc), and handle vendor setup forms and Stripe reconciliation
• Maintain financial dashboards (e.g., Annualized Bookings in HubSpot), perform monthly forecast updates, and run, analyze and action invoice and expense reports
• Action the payment aging report by following up on overdue accounts; maintain purchase order (PO) and credit tracking processes.
• Manage equity administration through Carta
• Automate and continuously improve GTM workflows and systems (HubSpot, Google Sheets, Slides, etc.), including managing our Hubspot CRM
• Own the full recruiting lifecycle: source candidates, post/review job descriptions, manage pipelines, and drive recruiter accountability
• Train and support hiring managers and team admins in recruiting processes and manage outcomes
• Manage onboarding workflows, compliance trainings (e.g., E-Verify, harassment prevention), and internal enablement programs
• Automate routine processes with tools like HubSpot, QuickBooks, Stripe, and Google Workspace to improve efficiency and accuracy
• Maintain and enforce documentation standards: ensure Notion, SOPs, and Google Drive are well-organized and up-to-date across all functions
• Run the OKR/KPI process: support leadership in quarterly planning and develop the framework for team accountability
• Champion a culture of documentation by owning and managing our Notion and Google Drive workspaces
• Track and manage SLAs across the organization
• Manage the legal contract pipeline: track status, enforce SLA timelines, and coordinate with external counsel

Ensure timely completion of vendor forms, NDAs, and compliance documentation

• Manage relationships with vendors, insurance providers, and other stakeholders to meet operational needs and negotiate renewals

• Maintain daily office operations: mail handling, inventory, cleanliness, and supplies

• Track record of success in an operational role at a VC-backed startup (seed or Series A stage)

• Exceptional organizational skills with an obsessive attention to detail

• Ability to juggle multiple projects, prioritize effectively, and meet tight deadlines

• Strong reasoning, analytical, and systems-thinking abilities

• Excellent verbal and written communication skills

• High standards of excellence from yourself and those around you

• Self-motivated with a hunger to learn, grow, and make a massive impact

• Thrives in a results-oriented environment, making fast decisions and moving the ball forward

• Resourceful and instinctive problem-solver who can figure out unknowns with ease At SnapMagic, you'll work alongside bright, passionate teammates on a mission to revolutionize the $1.3 trillion electronics industry. The role won’t always be easy—but it will push you to grow, expose you to a wide range of challenges, and give you the chance to accelerate your career faster than most environments allow. You’ll have the opportunity to make a real impact from day one—and along the way, many of our team members build lifelong friendships and gain experience that shapes their future. Here’s what we offer:

• Make your mark – Play a key role in revolutionizing the $1.3T electronics industry by building tools engineers rely on every day

• Real ownership – We empower you to drive decisions, lead initiatives, and see the impact of your work firsthand

• Tight-knit team – Join a high-trust, low-ego group of passionate builders who care deeply about the mission and each other

• Collaborative environment – We value transparency, shared context, and fast iteration across functions

• Meaningful relationships – Many teammates form lifelong friendships along the way

• Career Growth: This role is an ideal launchpad to a future GM, COO, or startup founder role. You’ll develop the judgment, operational chops, and leadership toolkit to run a company.

• Learn from the CEO: Learn directly from the CEO and leadership team, gaining exposure to every part of the business

• Accelerated learning – Work cross-functionally, wear multiple hats, and grow faster than in traditional roles

• Feedback & mentorship – Stretch projects, direct feedback, and coaching from experienced leaders

• Mastery-focused – We encourage curiosity, skill-building, and deep domain expertise

• Competitive compensation – Includes salary and equity

• Comprehensive healthcare – Medical, dental, and vision coverage for you and your dependents

• 401(k) plan - Managed via Guideline (unmatched)

• Catered lunches – Provided during in-office days (Monday, Wednesday, Friday) to simplify your workweek

• Hybrid environment – We value face time but offer Tuesday and Thursday to work-from-home Python, Django, Postgres