Owner and Data Controller

S9I Tech Inc. — Delaware, United States
Domain: aicareerspace.com
Contact: [email protected]

Overview

This Privacy Policy describes how information is handled in connection with aicareerspace.com. By using aicareerspace.com, you consent to these practices.

Information We Collect

Usage and device data: browser, IP, device identifiers, language, timestamps, pages viewed, feature usage, approximate location from IP
Account data: name, email, profile information, authentication identifiers, settings
Content you provide: uploads, submissions, communications, and support requests
Resume and job data: resumes you upload, job preferences, application history, saved jobs
Credits and billing data: credit transactions, purchase history, subscription information, payment details (processed securely by Stripe)
AI usage data: resume analysis requests, job match requests, AI operation logs, feature usage patterns
Cookies and similar technologies: for sessions, preferences, analytics, and security

Google User Data Collection and Usage

When you sign in with Google OAuth, we access only your email, name, and profile picture to provide authentication, account management, personalization, and account communications. We do not access your Google password, contacts, calendar, or Drive files.

AI Data Processing

Our platform uses artificial intelligence (AI) services to provide resume analysis, job matching, and other features. When you use these AI-powered features, your data is processed as follows:

Third-Party AI Service Providers

We use third-party AI service providers to process your content and provide AI-powered features.
When you use AI features, your content (such as resume text, job preferences, and other relevant data) is sent to these third-party providers for processing.
These providers are contractually obligated to handle your data securely and in accordance with our instructions.
Third-party AI providers may process your data in jurisdictions outside your country of residence.

Data Processing for AI Services

Your resume content, job preferences, and related data are processed by AI services to generate analyses, matches, and recommendations.
AI processing may involve sending your data to servers operated by third-party AI providers.
We do not use your personal data, resumes, or job application information to train AI models. Your data is used solely to provide the requested AI services.
Your data is used solely for the purpose of providing the requested AI services.

Data Retention for AI Processing

AI processing results (such as resume analyses and job matches) are stored in our systems to provide you with access to historical results.
Raw data sent to AI providers is not retained by the providers beyond what is necessary to provide the service.
We retain AI processing results in accordance with our general data retention policies.

Data Sharing with AI Service Providers

We share only the data necessary for AI processing with third-party AI providers.
We do not sell or rent your data to AI providers or any other third parties.
AI providers are prohibited from using your data for purposes other than providing the requested services.
AI providers may be located in different countries, and your data may be processed in those jurisdictions.

Credits and Billing Data

We collect and process information related to credits and billing to provide subscription and payment services.

Credit Transaction Data

We track all credit transactions, including credits earned (trial grants, subscription grants, pack purchases) and credits spent (AI operations).
Credit transaction logs include timestamps, operation types, amounts, and related metadata.
This data is used to maintain your credit balance, provide transaction history, and prevent fraud.

Payment Processing

Payments are processed securely through Stripe, a third-party payment processor.
We do not store your full credit card information on our servers.
Stripe collects and processes payment information in accordance with their privacy policy and applicable regulations.
We receive limited payment information from Stripe (such as payment status, subscription IDs, and billing amounts) to manage your account.

Billing Information Retention

We retain billing records for as long as necessary to comply with legal obligations, resolve disputes, and enforce our agreements.
Billing information may be retained for several years as required by tax and accounting regulations.
You may request deletion of billing information subject to legal retention requirements.

Enhanced Data Collection

In addition to standard account and usage data, we collect specific information related to platform features:

Credit Usage Patterns

We track how you use credits, including which features you use most frequently.
This data helps us improve our services and understand feature usage.
Credit usage patterns are analyzed in aggregate and do not identify individual users.

AI Operation Logs

We log AI operation requests, including operation type, timestamp, and success/failure status.
These logs help us monitor service quality, debug issues, and improve AI features.
Logs may include anonymized metadata but do not include full content of processed data.

Feature Usage Analytics

We track which features you use, how often you use them, and how you interact with the platform.
This data is used to improve user experience, prioritize feature development, and provide personalized recommendations.
Feature usage data may be aggregated and anonymized for analytics purposes.

How We Use Information

Operate, maintain, and improve aicareerspace.com
Authenticate users and provide features
Personalize experiences and communications
Process AI-powered features and services
Manage credits, subscriptions, and billing
Monitor usage, security, and performance
Comply with legal obligations
Prevent fraud and abuse

Data Sharing

Service providers under contract: hosting, analytics, email, payments (including Stripe for payment processing and third-party AI providers for AI services)
Legal compliance and protection: when required by law or to protect rights, safety, and property
Business transfers: as part of a merger, acquisition, or asset sale, subject to continued protections

International Transfers

Information may be processed in jurisdictions with different data protection laws. Appropriate safeguards are applied where required. This includes transfers to third-party AI service providers that may be located in different countries.

Security

Encryption in transit and at rest using industry-standard methods
Role-based access controls and monitoring
Data minimization and periodic reviews
Secure payment processing through Stripe
Regular security assessments and updates

No method is completely secure, but we employ diligent safeguards.

Retention and Deletion

Data retained while your account is active and for a reasonable period thereafter
Inactive accounts may be removed after an extended period such as 3 years
Request deletion by emailing [email protected] or via account settings
Request a machine-readable export of your data
AI processing results may be retained to provide access to historical analyses
Billing information may be retained longer due to legal requirements

Cookies and Similar Technologies

Used for authentication, preferences, analytics, and security. Manage via browser settings; disabling some cookies may affect functionality.

Children's Privacy

aicareerspace.com is not directed to children under 13 (or the applicable minimum age in your jurisdiction). Do not create accounts if under the minimum legal age.

Your Choices and Rights

Subject to applicable laws, you may:

Access, correct, or delete certain information via your account or by contacting [email protected]
Opt out of certain data collection where technically feasible
Request a copy of your data in a machine-readable format
Request deletion of your account and associated data (subject to legal retention requirements)
Object to certain processing activities where permitted by law

Contact

Email: [email protected]